Chris Ternan sent out an email earlier on behalf of Deane Eastwood and Julie Rafferty with our WordPress site go-live date and other pertinent information. In case you haven’t seen that email (please note that this email was only sent to site publishers!), here it is in its entirety. Please let us know if you have any questions!
Dear HSPH Web Publishers,
We are writing to alert you that the new design for the HSPH website and move to WordPress has been extremely complex – but is nearing completion, thanks in part to many of you. As a result, we have established January 9, 2013 at 4 pm as the date and time that we will officially flip the switch on the new website.
As someone responsible for updating content on the HSPH website, what does this mean to you?
1) You should have completed WordPress training and been updating your website in WordPress in preparation for the switchover.
2) Recently all the webpages updated in WordPress were switched over from the testing servers to the servers on which they will live from now on – so you should doublecheck your pages to make sure that all the changes you made have been migrated successfully. Pay particular attention that PDFs, Microsoft Office documents, JPGs and media files have been successfully migrated. We don’t anticipate any problems, but we encourage you to doublecheck. You can continue to update pages at hsph.andplus.com now through January 9 at noon.
3) When the website “goes live” in its new design and format, the process will actually take perhaps as long as 8 hours to be universally visible across HSPH, on computers at home, on mobile devices, and on computers around the world. This is the nature of the internet. Do not be surprised if the sections of the site you manage do not all “go live” simultaneously, and some people report still seeing the old site while you see the new one.
4) After the site has been launched, we encourage you to go through your site and check links as soon as possible.
5) This is a big project — migrating nearly 12,000 pages from one system, design, and set of servers to a new system, design, and set of servers. Inevitably glitches will occur at launch and after launch. We will be sending out an email to everyone at HSPH before the site launches letting them know this and providing you and them with information about how to alert us to any problems that occur so they can be quickly rectified.
We are excited that the process of unveiling the new website is nearing a conclusion. We appreciate everyone’s hard work on this project, and have intentionally left you some time before and after the holiday week to make sure your site is accurate, looking good, and working as planned.
For the latest updates regarding the migration, please visit —
Beginning on January 10 through January 31, we welcome publishers to use our bug tracking system to report issues/bugs discovered post launch, please visit —
If you have any questions, please don’t hesitate to contact any member of the IT web team at email@example.com.
Julie Rafferty, Associate Vice Dean for Communications
Deane Eastwood, IT Director